NeemLiving - Custom Inventory & Invoicing Solution by Quick Brown Fox

AboutThe Client

NeemLiving, a high-volume custom clothing manufacturer & exporter, required an efficient inventory management & invoicing solution to streamline their order processing, factory operations, and global shipping. Their previous system relied on manual spreadsheets, fragmented workflows, and lacked automation, leading to delays, human errors, and inefficiencies in handling international orders.To solve this, QBF developed a custom-built inventory & invoicing software tailored for NeemLiving’s unique manufacturing & export needs.Industry: Manufacturing, Apparel, Export & White Label Production

The Challenge

  • Fragmented Order Processing: Orders were manually logged from email requests, leading to tracking issues.
  • Inefficient Pricing & Quotation Generation: Pricing calculations for custom clothing were time-consuming & error-prone.
  • Manual Inventory Tracking: Stock levels were updated via spreadsheets, making real-time tracking impossible.
  • Lack of Automated Order Flow: Factory teams manually processed production requests, causing delays.
  • Shipping & Delivery Automation Missing: Needed seamless integration with ShipRocket & other courier APIs for international deliveries.

QBF’s Custom Solution – AI-Enhanced Inventory & Order Management

QBF designed & implemented a custom-built SaaS solution that enabled automated order intake, intelligent inventory tracking, and real-time invoicing for NeemLiving.

Automated Order Management & Pricing

Custom-built order intake system that directly logs customer requests.

AI-driven pricing engine automatically calculates costs based on fabric, design complexity & production volume.

Automated invoicing system generates tax-compliant bills for international transactions.

Smart Inventory & Factory Workflow Automation

Real-time inventory tracking with automatic material consumption updates.

Auto-printed work orders at the factory, ensuring smooth production.

Role-based access control for factory teams to manage production & approvals.

Seamless Shipping & International Logistics Automation

Direct integration with ShipRocket & global courier partners for automatic order fulfillment.

Automated shipping notifications to logistics partners upon order completion.

Tracking updates synced to ensure international clients get real-time order status.

Key TechnologiesUsed

To ensure scalability, efficiency, and seamless automation, QBF built the solution with:

  • Backend: Laravel (API-driven architecture for workflow automation)
  • Frontend: React.js (Intuitive user interface for order & inventory management)
  • Database: MySQL (Optimized for high-volume transaction processing)
  • Cloud Infrastructure: AWS (Auto-scaling, high availability, and security)
  • Integrations: ShipRocket API & multiple international courier systems

Business Impact & Operational Efficiency Gains

Through QBF’s automation-driven approach, NeemLiving transitioned from a manual spreadsheet-based system to a fully automated production & logistics workflow.

60%

Order processing time reduced by 60% with automated intake & workflow tracking.

Factory order execution streamlined with auto-generated work orders.

Eliminated manual invoicing errors, improving billing efficiency for international clients.

Seamless courier integration enabled automated shipping updates, improving customer experience.

Future Roadmap & AI SaaS Expansion by QBF

  • Expanding AI-driven forecasting & demand prediction models.
  • Developing a full-fledged B2B white-label SaaS version for manufacturers.
  • Leveraging QBF’s expertise to scale AI-first SaaS solutions in logistics & supply chain automation.

Conclusion & Next Steps

Through QBF’s expertise in AI-powered SaaS development, NeemLiving transitioned from an inefficient manual system to a fully automated, scalable inventory & invoicing solution. By enabling real-time order processing, AI-driven pricing, and automated shipping workflows, QBF transformed operations, improving efficiency, accuracy, and scalability for international apparel manufacturing.