Case study
NeemLiving — Custom Inventory & Invoicing
About the client
NeemLiving is a high-volume custom clothing manufacturer and exporter. Orders flowed in by email, pricing lived in spreadsheets, and factory teams tracked production manually — fine at small scale, painful at export volume.
QBF built a custom inventory and invoicing platform tailored to their manufacturing workflow: automated order intake, intelligent inventory tracking, tax-compliant invoicing, and courier integration for international delivery.
The challenge
- Fragmented order processing — orders logged manually from email, hard to track end to end.
- Slow, error-prone pricing — custom clothing quotes depended on manual calculations for fabric, design complexity, and volume.
- No real-time inventory — stock updated in spreadsheets with no live view of material consumption.
- Manual factory handoffs — production requests passed between teams without automated work orders.
- Missing shipping automation — no integration with ShipRocket or international couriers for fulfillment and tracking.
What we built
01
Automated order management & pricing
- Custom order intake that logs customer requests directly into the system.
- AI-driven pricing engine — costs calculated from fabric, design complexity, and production volume.
- Automated invoicing with tax-compliant bills for international transactions.
02
Smart inventory & factory workflows
- Real-time inventory with automatic material consumption on production.
- Auto-generated work orders printed at the factory floor.
- Role-based access for factory teams to manage production and approvals.
03
Shipping & logistics automation
- Direct integration with ShipRocket and international courier partners.
- Automated shipping notifications when orders complete.
- Tracking synced back so export clients see real-time status.
Technologies
Backend
Laravel — API-driven workflow automation
Frontend
React — order and inventory management UI
Database
MySQL — high-volume transaction processing
Infrastructure
AWS — auto-scaling and security
Integrations
ShipRocket API and international courier systems
Outcomes
60% reduction
Order processing time
60% reduction with automated intake and workflow tracking
✓
Factory execution
Auto-generated work orders replaced manual production handoffs
✓
Invoicing accuracy
Manual billing errors eliminated for international clients
✓
Shipping visibility
Courier integration enabled automated tracking updates for customers
single automated platform
Operations model
Spreadsheet-based process replaced with a single automated platform
Roadmap delivered on
- Foundation for AI-driven demand forecasting.
- Architecture suitable for a B2B white-label SaaS version for other manufacturers.
- Logistics and supply-chain automation patterns reusable across clients.